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Recording Your Presentation on Zoom

Please note: To record directly in the TMS platform, please see How to Record below.

Important Information

  • You will need to use the Zoom application (“app”), not the website. If you do not already have it installed, you can download the app at https://zoom.us/download.
  • Before you begin recording, quit all software not related to your presentation. Programs like email, instant messaging, antivirus software, and even internet browsers may interrupt your recording with pop-ups and notification sounds.
  • Always do a short recording test before starting your presentation and watch it to make sure everything is working correctly. After watching your test, you may need to adjust your microphone settings, change the position of your camera, or something else.
    • You cannot review your test recording while in a Zoom “meeting.” You must “End Meeting” to process and access a recording.
    • If recording with multiple people, please ask that they do a test on their own before your scheduled recording time.
  • If you are recording two or more people please have everyone use headphones to avoid feedback or echo.
  • If at any time you have issues, please contact Zoom support.   

Setting Up Zoom

Before you hit the record button, please follow these instructions to ensure you have the optimal recording set up. If you have other presenters joining you, please ask them to do the same.

Open the downloaded app on your computer.

At the top of your screen, go to “Zoom.us” and select “Preferences”.

Select the “Video” tab from the “Settings” screen. Check or select the following options:


Camera
If you are using an external camera, select the correct camera from the dropdown menu
✓ HD
✓ Mirror my video

My Video
✓ Always show video preview dialog when joining a video meeting
✓ Hide non-video participants

NOTE: Do not check “touch up my appearance”

Advanced
✓ Optimize video quality with de-noise
✓ Use hardware acceleration for receiving video

Select the “Audio” tab from the “Settings” screen. Check or select the following options:

Speaker
If you are using headphones, select the correct speaker output from the dropdown menu

Microphone
If you are using an external USB microphone or headset microphone, select the correct microphone.
✓ Automatically adjust microphone volume

Suppress Background Noise
✓ Low

Music and Professional Audio
✓ Show in-meeting option to “Enable Original Sound” from microphone
✓ Echo cancellation

Advanced
✓Echo Cancellation “Auto”

Select the “Share Screen” tab from the “Settings” screen. Check or select the following options:

Window Size When Screen Sharing
✓Maintain current size
✓Scale to fit shared content to Zoom window
✓Recommended: Side-by-side mode.   
✓Silence system notifications when sharing desktop

Share Applications
✓Share individual window

When I share my screen in a meeting
✓Show all sharing options

Advanced
✓Block all other pop-ups while window sharing

When sharing your screen, you can either only share your screen (unchecked) or have the person talking on the screen as well (checked). We recommend side-by-side mode.

Select the “Backgrounds & Filters” tab from the “Settings” screen. Check or select the following options:

Virtual Background
✓ None

Video Filters
✓ None
✓ Mirror my video

If you are recording alone or the person managing recording multiple presenters, select the “Record” tab from the “Settings” screen. Check or select the following options:

Local Recording
✓Store my recording at: Select a location on your computer’s hard drive from the dropdown menu
✓ Record a separate audio file for each participant
✓ Optimize for 3rd party video editor
✓ Record video during screen sharing
✓ Recommended: Place video next to shared screen in the recording

When sharing your screen, you can either only share your screen (unchecked) or have the person talking on the screen as well (checked). We recommend having the video next to the shared screen for a better viewer experience.

When the screen is shared, the default is set to have the speaker image be small. To change the size of the speaker image or the shared screen, hover your pointer in between the images and drag the grey line separating both views.

How to Record

Select “New Meeting” on the home page of the Zoom app.

Select “Turn On Original Sound” located in the top left of the meeting video window. Important: If recording with others, ask the other participants to also select “Turn On Original Sound”

If recording with multiple people, adjust the “View” to mimic how you would like your final video to appear. Zoom only records the visual that the person recording the session sees so you must adjust the “view” accordingly.

Select “Speaker View” to record ONLY the individual talking and not the full group. Note: The people at the top of the screen will not be seen in the recording. 

Select “Gallery View” to record multiple people on video whether they are talking or not. Often this view is referred to as the “grid” or “Brady Bunch” view.

When you are ready to begin, select “Record” in the bottom tool bar

Select “Record to this computer” so that the file is saved to your hard drive.

Use the “Pause” button to temporarily pause your recording. When you click the button again, you can resume your recording.

Use the “Stop” button to end your recording. When you click stop, your video will end.

When you have finished, select “End” and “End Meeting for All.” Zoom will begin to convert your presentation to a mp4 file and save it to your hard drive. Do NOT stop converting.

Find your MP4 file. Go to the designated folder on your computer’s hard drive. If you cannot find the folder, return the “Recording” tab in “Settings” and select “Open.” This will take you to the correct folder.

Open the correct MP4 file in the folder.

Watch the video to make sure you captured the full presentation, including audio.

If the file was not saved or the presentation has issues, contact the Zoom support team: https://support.zoom.us/hc/en-us/articles/201362003  

What now?

 Congratulations! You are now ready to upload your video to the platform.

MORE RESOURCES
X-CD Knowledge Base: How to Upload a Pre-Recorded Presentation

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